UKEC Ordinary General Meeting (OGM)

Dear Esteemed Members of the Supreme Council,

On behalf of the Chairman, I would like to invite you to attend the upcoming UKEC January Council Meeting which will be held on the 30^th of January 2010 (Saturday).

1. Details of the Event
Date:     Saturday (30^th January 2010)
Time :    9am - 8pm ( delegates are advised to arrive in London a day earlier )
Venue: Malaysian Hall,
                Malaysian Students Department for the UK and EIRE
                30-34, Queensborough Terrace
                London W2 3ST
Dress Code : Formal

2. Itinerary

Saturday 30^th January 2010

9.00am to 10.00am	Arrivals of delegates Registration Breakfast
10.00am to 11.00am	Introduction and Speech by Chairman of UKEC
11.00am to 12.30am	Photo Session Lunch Zuhur Prayers
12.30am to 2.30pm	First Session of the Meeting
2.30pm to 3.30 pm	Tea Break Asar Prayers
3.30pm to 6.30pm	Second Session of the Meeting
6.30pm to 8.00pm	Networking Session, OGM Ends

 

 

3. Delegates rights

a)      Each constituent member of UKEC is allowed to send 2 delegates (President, Vice President, or Representative) to the Council. All delegates must reply to Zhen Shing ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) with the following details before 12th January 2010 (Tuesday):

NAME, UNIVERSITY, POSITION, EMAIL and MOBILE NUMBER

b)      Delegates who want to attend the OGM but do not hold any post in their respective Malaysian Societies would have to send the same details (NAME, UNIVERSITY, EMAIL and MOBILE NUMBER) and INDICATE that they are a representative.

 

 

4. Accommodation (for those from outside London)

a)      Affordable Accommodations are available at Malaysia Hall. As the number of rooms is limited, delegates are encouraged to make reservations early. Reservations can be made at www.masduke.net. Bookings and arrangement for the rooms are between delegate and the MSD.

b)      Alternative Accommodations
Bread and Breakfast in Queensway, Bayswater, Marble Arch and Notting Hill Gate area.

 

 

5. Travel Arrangements

a)      Each constituent member of UKEC is allowed to send 2 PAID delegates to the OGM.
But in order to qualify for reimbursement, please send the following information to Bazil Razif ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) BEFORE 13th of January 2010 (Wednesday).

NAME, UNIVERSITY and TRAVEL BUDGET

 

b)      Any request for reimbursement AFTER the above date will NOT be entertained.

c)       Please also bring your receipt as proof when claiming the reimbursement on the day of the OGM.

d)      All train tickets will be paid only on the basis of a Young Person Railway Card travel price, (i.e. 1/3 off any tickets. Delegates traveling on normal price/first class will only be reimbursed on the Young Person Railway Card price.
All Bus tickets will be paid on the basis of Students Discount tickets or Megabus prices.

 

e)      Constituent members are encouraged to request from its own Treasurer reimbursement, so as to ease the financial liability of UKEC.

 

f)    The UKEC will only provide reimbursement support for primary means of transportation. Accommodation and secondary transportation cost (i.e tube from rail station to MSD) will not be reimbursed.

 

 

6. Motions / Issues

a)      All constituent members are ENCOURAGED to submit a motion to be debated at the Council Meeting. A motion can be regarding any issues pertaining to students’ interest or even national issues.

Example of a Motion
Title: International Student Fees
Council notes: That International Students in Irish Third Level Institutions pay higher tuition fees than their EU counterparts.
Council believes: That this is an injustice and causes extra hardship to International Students.
Congress mandates the Equality Officer: To lobby for an end to the overcharging of International Students.

b)      Please note that Motions MUST BE sent to the Deputy Chairman ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) before 22^nd January 2010 (Friday).

c)       Each motion must be proposed by one delegate, and seconded by one more delegate of the supreme council.

 

d)      Motions will be debated thoroughly in the OGM and it is the duty of the delegate who proposed the motion to ensure that it is properly drafted and comply with the format mentioned.

 

 

7. Announcements

Any delegate that wishes to make announcement about events etc, kindly email Chrystal Loh ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) before 22^nd January 2010 (Friday) with details of the announcement. Each announcement should only last for 4 minutes. Slots for announcements are limited and are allocated on a first come first serve basis.

 

 

8. Summary (Deadlines)

Â	Contact Person	Deadline
Attendance	Zhen Shing This e-mail address is being protected from spambots. You need JavaScript enabled to view it	12th January 2010 (Tuesday)
Travel Arrangements	Bazil Razif ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )	13th of January 2010 (Wednesday).
Motions	Jeremy Ng ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )	22nd January 2010 (Friday)
Announcements	Chrystal Loh ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )	22nd January 2010 (Friday)

Should you have any queries regarding the coming OGM, please do not hesitate to contact any of us.

 --
Yang Berkhidmat Untuk Negara dan UKEC,

BUILDING OUR UKEC FOR A SUSTAINABLE TOMORROW,

Zhen Shing, Siow
University College London

GENERAL SECRETARY
UKEC 2009/2010